PFF-Request for provision of Catering services -Aug1 



This Scout conference will be held at 9 venues around Victoria on Saturday August 1, involving all adults (Leaders, Rovers, Parents & Adult Support).


The venues are either Schools or Universities in halls or theatres.


The organising committee is seeking proposals from Scouts groups/Venturers Units to provide catering services on the day for each venue individually with all revenue going to the supplier as a fund raising for Scouting activities.


The conference commences with registration at 9:30am and concludes by 4:15pm.


There are 4 Metropolitan venues:


 Bundoora


 Burwood


 Dandenong


 Sydenham


Number of participants expected at these venues is between 300 – 600


There are 5 Country venues


 Ballarat


 Benalla


 Bendigo


 Sale


 Warrnambool


Number of participants expected at these venues is between 50 - 150


The actual booking numbers will be advised to suppliers 1 week prior to the event.



General Requirements



The suppliers must be able to provide all their own equipment needed to cook/heat the proposed menu onsite.


 All setup and pack up must be achieved on the day


 The Scout Association of Victoria will cover all insurance requirements


 1 Person on site must have accredited food handling qualifications


 All food must be prepared and stored within Health Department requirements


 Lunch will be paid for by the participants


 Suppliers must plan to deliver all Lunch meals within a 1 hour period, ie fast service


 Suppliers are encouraged to price items in whole dollars


 Suppliers will only need to handle cash, not credit/debit cards


 Coffee/Tea & Biscuits will be paid by the organising committee based on bookings at $/person


 Suppliers will need to provide all eating utensils, plates/bowls, coffee cups, napkins, etc


 Some venues will have other specific requirements these will be discussed with the selected supplier



Participants have been advised that if they have any special diet outside general Vegetarian they will need to BYO lunch. (e.g. Gluten free, lactose free, etc)





Request for provision of Catering Services for August 1 2015

Issued on 23 June, closing 5 July 2015.