Skitouring - Ski Tour Trip Briefing Checklist

Ski Tour Trip Briefing Checklist

VBST Ski Trip Briefing Checklist

  • Arrive early at the ski area – have time for a cuppa & to be organised
  • Provide the participating Leaders any advice on hire options,  trailhead passes & facilities
  • Store their spare clothing and shoes somewhere safe & nearby
  • Check-in with the Ski Patrol & advise your group’s intentions
  • Make sure your participants have eaten well that morning (arrive fuelled up!)
  • Confirm the numbers of participants, Leaders and supporting parents
  • Ensure that everyone’s Personal Info sheets are held by their Leaders; any risks?
  • Explain our role as technical Leaders for the day and their own role as section leaders
  • Establish the experience levels of all participants, Leaders and supporting parents
  • Briefing on the “Umbles” and the need to stay dry, warm and well fed/watered
  • Check adequacy of equipment
  • Sunburn, Windburn, Frostbite, Hyperthermia & how to prevent them
  • Don't wander off without advising leaders
  • If you're not feeling so good, say so
  • water quality; toileting arrangements
  • Keeping an eye on your friends - are they with you still, are they not themselves,look out for the ‘umbles’
  • Stay well fed & watered - water-bottle, high-energy nibbles & lunch,
  • Stay DRY!!
  • Getting Lost, how not to.
  • What to do if you are lost; How to take shelter
  • Agree with their Leaders when and where to lunch
  • Agree a finish time with their Leaders and when we will start to leave the trails
  • Agree arrangements with their Leaders for kids who are tired or hurt
  • Split participants into manageable groups based on experience and friendship groupings
  • Assign Leaders & parents to each group – coloured armbands
  • Explain the fitting of skis, the holding of stocks, the control of skis in relation to the fall-line
  • The likelihood of overheating if you dress too heavily
  • Decide the paths to take and the meet-up points
  • At that point encourage use of the snowshoes and snowshovels by kids
  • Pause for lunch BEFORE they get too tired – use the foam mats as insulation from snow
  • Re-confirm numbers at the start of the lunch and before departing as it ends
  • See what they would like to do after lunch – small slope, small ski jump
  • Start wrapping things up with plenty of time to get everyone back to the cars
  • Check numbers again at the end
  • Check out with the ski patrol
  • Receive any payments owing to cover our costs
  • Leave the mountain but don’t drive home tired (have a powernap or arrange caffeine)

Risk Management

  • On the trip – Keep thinking,
  • keep them all fed & warm,
  • know who is where, know the total number & check it often
  • know the group’s vulnerabilities and make allowance
  • Have a back-up plan/escape route
  • Don’t leave the decision to abandon the exercise too late – you’ll be caught out
  • Take a mobile phone (& EPIRB if remote), small sleeping bag, foam mat, spare warm gear
  • Have suitable maps & compass/GPS.

Preparation

  • Use a meeting before your trip to go through important information such as:
    • Having the right clothing - waterproof/windproof outer layer, good warmth layers, spare gloves and beanie
    • Having the right protection - UV sunblock, dark-glasses, lip protection,
    • Having the right sustenance - water-bottle, high-energy nibblies, lunch, & MAKE SURE you've eaten well that morning  (arrive fuelled up)!!!
    • Keeping an eye on your friends - are they with you still, are they not themselves (look out for the UMBLES - mumbles, stumbles, fumbles, grumbles)
    • Don't wander off without advising leaders
    • If you're not feeling so good, SAY SO early.